Ryder System Administrative Assistant I in Waterloo, Iowa
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The Administrative Assistant II will handle a variety of tasks including administrative support to department staff. Support Ryder's Human Resources Department with a variety of tasks, projects, corporate events, employee's activities and day to day routine assignments. Collaborates in the execution and organization of events and activities.
Process the hourly payroll ensuring hours are accurately recorded and reported
Coordinate/execute new hire on-boarding/post-boarding processes for employees including but not limited to: handbook & policy updates, update organizational charts, maintenance of files.
Support the HR & Operations team in special projects and/or assignments
Strong verbal and written communication skills
Performs work independently with minimal supervision
Ability to build strong customer relationships
Capable of multi-tasking, highly organized, with excellent time management skills
Ability to maintain confidential information
Strict adherence to confidentiality with high ethical standards
Flexibility to operate and self-driven to excel in a fast-paced environment
Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors)
Detail oriented with excellent follow-up practices
Answers phone, takes messages, answers routine inquiries, schedules appointments, meetings and keeps manager's calendar
Resolves routine issues in absence of manager. Coordinates special projects and analysis for manager.
Maintains budget and/or expense reports. Makes recommendations on and prepares budget and manager expense reports
Develops reports and presentations
Compiles, researches and tabulates data and may perform some analysis
Acts as interface with internal or external customers
Sorts, open and distributes mail.
Makes travel arrangements
Types, designs correspondence, memos, tables or graphs
Maintains files for the department
May periodically assist in training and checking the work of lower level employees
Performs other duties as assigned.
Bachelor's degree Related field preferred.
Five (5) years or more experience 3-5 years advanced administrative positions
Performs work independently with minimal supervision. Work can generally be completed without established procedures. Must have demonstrated ability to perform assigned tasks under own initiative
Applies advanced skills in area of specialization
Ability to maintain confidential information.
Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors).
Ability to work independently and as a member of a team.
Capable of multi-tasking, highly organized, with excellent time management skills.
Flexibility to operate and self-driven to excel in a fast-paced environment.
Excellent organizational skills. Ability to prioritize
Strong verbal and written communication skills. Must have good writing composition skills
Requires strong knowledge or specialized training and a comprehensive understanding of general aspects of the functional area. Must be able to apply knowledge and skills to varied situations; advanced level.
PC skills to include MS Office (Word, Excel) ; advanced level.
Prior knowledge of company procedures and policies; advanced level; preferred.
Job Category: Administrative Services
Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.