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Ryder System IT Coordinator in Miami, Florida

Current Employees:

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Summary

IT Coordinator provides reporting, presentation, expense management and administrative support to the Information Technology team and serves as a liaison between IT management and different business unites/departments.

The IT Coordinator is responsible for performing a variety of tasks for their IT department/function, while working with limited supervision and instructions for routine assignments, and general information for new work or special assignments. This position requires the individual to have considerable knowledge of the areas of responsibilities and the ability to apply this knowledge to problems encountered.

Essential Functions

  • Invoice and ASL Management – Manages invoice/PO routing, approvals, timely processing and escalations. Ensures team is delivering artifacts on financial schedule and coordinates response to “ad-hoc” requests. Serves as the liaison to solve any issues with vendor invoices and timesheets.

  • Presentation support – Assists in the creation of PowerPoint presentations, Visio diagrams, etc. for projects, strategic initiatives and management team presentations

  • Team metrics and KPIs – Consolidates and distributes team KPIs and dashboards for review. Creates charts and graphs of various IT data analyses. Ensures adequate communication and follow-up is maintained regarding all dashboard and scorecard inputs.

  • Meeting coordination and recaps – Schedules Team Level (ASL) and Roll-up level Management meetings. Participates and provides recaps and follow-up actions items.

  • RCE/Procurement Artifact Management – Ensures requests are flowing through the established process and signatures are obtained on agreements, SOW’s, etc., and linked to Planview Setup for kick-off of project.

  • Tracks escalations – Tracks customer and leadership escalations, and provides ongoing review with management to ensure coverage and closure of issues.

  • Travel/Expense Management – Coordinates travel scheduling, reviewing and processing expenses.

  • Resource onboarding – Manages job postings, contracting firm requests, Schedule A’s, procurement of equipment, credential requests, initial Planview set-up and delivery of equipment.

Additional Responsibilities

  • Performs other duties as assigned.

Skills and Abilities

  • Strong verbal and written communication skillsSuperb verbal and written communication and people skills

  • Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors)To drive projects and tasks towards completion

  • Detailed oriented with excellent follow-up practicesComfortable with follow-up at all levels

  • Ability to handle multiple concurrent projects

  • Ability to present information and ideas clearly and understandably to others

  • Ryder business knowledge / practices / processes preferred beginner preferred

  • Strong knowledge and skills in the use of MS PowerPoint, Word, and Excel intermediate required

  • Familiar with creating diagrams and flowcharts (MS Visio) intermediate preferred

  • Familiar with standard concepts, practices, and procedures within IT departmentbeginner preferred

Qualifications

  • Bachelor's degree preferred Computer Science, Business Administration or related field.

  • Two (2) years or more IT experience. preferred

  • One (1) year or more leading IT coordination activities. preferred

  • Ryder business knowledge / practices / processes preferred beginner preferred

  • Strong knowledge and skills in the use of MS PowerPoint, Word, and Excel intermediate required

  • Familiar with creating diagrams and flowcharts (MS Visio) intermediate preferred

  • Familiar with standard concepts, practices, and procedures within IT department. beginner preferred

Travel

DOT Regulated

None

Job Category

IT Business Systems

Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Job Seekers can review the Job Applicant Privacy Policy by clicking HERE. (https://ryder.com/job-applicant-privacy-policy)

Ryder operates behind the scenes, managing critical fleet, transportation and supply chain functions for over 50,000 customers, many of which make the products that consumers use every day. When you choose Ryder, you get access to industry-leading technology, one of North America’s largest fleet of trucks, an expansive infrastructure of maintenance facilities and warehouses, and some of the most talented people in the industry.

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